Oracle Fusion Cloud P2P Flow: A Quick Walkthrough

 1. Procure to Pay Process Flow

2. Custom Objects (P2P)

• Electronic Payment (ACH/Wire) Files
• Positive Pay File
• Accompanying Letter / Control File
• Electronic/Outsourced Check

3. Roles & Buyer Setup (Key Configurations)

• Roles
• Supplier Manager
• Procurement Manager
• Accounts Payable Manager
• Accounts Payable Payment Supervisor
• Manage Procurement Agents
• Manage Purchasing Profile Options
• PO_CONTROL_SUPPLIER_COMMUNICATION
• PO_NOTIFICATION_OVERRIDE_E-MAIL

4. Supplier Model

Key Attributes:

• Site Usage
• Site Purpose: Purchasing, Pay
• PO Communication Method
• Communication Method - Email
• Payments
• Payment Method, Bank Account Details, Remittance Advice

5. PO Requisition Creation

1. Log in to your Oracle Cloud Fusion account and navigate to the "Procurement" module.
2. Click on the "Requisitions" tab, and then click on the "Create Requisition" button.
3. On the "Create Requisition" page, enter the required information such as the supplier, item description, quantity, and price.
4. You can also select the delivery location, project, and accounting information for the requisition.
5. Once you have entered all the required information, click on the "Submit" button to submit the requisition for approval.
6. The requisition will then go through the approval process, and once approved, it will be available for purchase order creation.

6. Purchase Order Creation

1. Log in to your Oracle Cloud Fusion account and navigate to the "Procurement" module.
2. Click on the “Purchase Orders" tab, and then click on the “Process Requisitions" link.
3. Select the requisition that you want to create a PO for and click on the “Add to Document Builder" button.
4. On the "Create Order" page, select the PO type, supplier, and the necessary details for the PO.
5. Review the information and make any necessary changes, such as updating the delivery date or adding additional items.
6. Once you are satisfied with the PO details, click on the "Submit" button to submit the PO for approval.
7. The PO will then go through the approval process, and once approved, it will be sent to the supplier.

7. PO Receipt Creation

1. Log in to your Oracle Cloud Fusion account and navigate to the "Procurement" module.
2. Click on the "Receipts" tab and then select "Tasks" > "Create Receipts".
3. On the "Create Receipts" page, select the PO that you want to receive against, and then select the items to be received.
4. Enter the details of the receipt, such as the quantity received and the inspection status.
5. Review the information and make any necessary changes, such as updating the receipt date or adding additional items.
6. Once you are satisfied with the receipt details, click on the "Save and Close" button to submit the receipt.

8. Payables Invoice Creation

1. Log in to your Oracle Cloud Fusion account and navigate to the "Procurement" module.
2. Click on the "Invoices" tab and then select "Create Invoice".
3. On the "Create Invoice" page, select the "PO Matched Invoice" option.
4. Enter the necessary information such as the supplier, PO number, invoice date, and payment terms.
5. In the "Lines" section, enter the invoice line details such as the item, quantity, unit price, and tax.
6. Verify that the line details match the corresponding PO lines and make any necessary adjustments.
7. Once you have reviewed and verified the invoice details, click on the "Validate" button to validate the invoice.
8. If the validation is successful, click on the "Submit" button to submit the invoice for approval.
9. The invoice will then go through the approval process, and once approved, it will be available for payment.

9. Payment Creation

1. Log in to your Oracle Cloud Fusion account and navigate to the "Cash Management" module.
2. Click on the "Payments" tab and then select "Create Payment".
3. On the "Create Payment" page, select the payment process profile, payment document, and payment method.
4. Enter the necessary payment information such as the payment date, payment amount, and currency.
5. In the "Payables" section, select the invoices that you want to pay and enter the payment amount for each invoice.
6. Verify the payment details and make any necessary adjustments.
7. Once you have reviewed and verified the payment details, click on the "Submit" button to submit the payment.
8. The payment will then go through the approval process, and once approved, it will be available for disbursement.

10. Oracle Guides (Support Documents)

• PRC:PO: How To Customize PO PDF To Add Company Logo? (Doc ID 2342534.1)
• How To: Fusion Payment And Positive Pay File Transmission Using SFTP PUT Protocol (Doc ID 1901745.1)
• ACH Payments - Control File Usage (Doc ID 2621638.1)
• Setup For Outsourced Checks (Doc ID 2025989.1)
• Setup Separate Remittance Advice (SRA) (Doc ID 2002864.1)
• Best Practices for Customizing Oracle Fusion Payments Templates using Oracle Business Intelligence Publisher (Doc ID 1965324.1)